Data Deletion Policy

https://36n9.com/ & https://hub.36n9.com/

36N9 GENETICS LLC
316 COATES AVENUE
PO BOX 6 CALPINE, CA 96124-0006 UNITED STATES OF AMERICA

36N9 Genetics LLC Data Deletion Policy

1. Introduction
36N9 Genetics LLC is committed to the responsible and legal management of data throughout its lifecycle. This Data Deletion Policy outlines our approach to data retention and deletion, ensuring compliance with all applicable international, federal, and state data privacy laws.

2. Purpose
The purpose of this policy is to define the obligations and protocols for the retention and deletion of data held by 36N9 Genetics LLC. The policy aims to ensure data is managed in a way that supports operational requirements while adhering to legal obligations and minimizing risks associated with data breaches or non-compliance.

3. Scope
This policy applies to all data, including electronic and paper records, managed by 36N9 Genetics LLC, its employees, and third-party service providers.

4. Data Retention
36N9 Genetics LLC classifies data according to its type, purpose, and sensitivity. Data retention periods are determined based on legal requirements and business needs, adhering to the following guidelines:

- Regulatory Compliance: Retention periods comply with laws and regulations applicable to our industry and operations.

- Operational Necessity: Data is retained as long as necessary for the purpose for which it was collected.

- Legal Hold: Data may be retained beyond standard periods as required by litigation or regulatory investigations.

5. Data Deletion
Upon the expiration of the retention period, data is securely and irreversibly deleted according to the following protocols:

- Electronic Data: All electronic files are permanently deleted using methods that prevent data recovery, such as cryptographic wiping or

physical destruction of storage media.
- Paper Records: Physical documents are shredded or incinerated to ensure

that they cannot be reconstructed or read.

- Decommissioned Equipment: All data stored on decommissioned

equipment is securely wiped using industry-standard practices before disposal or reuse.

6. Special Considerations for Sensitive Data
Sensitive data, including personal and genetic information, requires additional safeguards to ensure its protection throughout its lifecycle:

- Enhanced Security Measures: Additional security controls are in place for sensitive data, including access restrictions and encrypted storage.

- Shorter Retention Periods: Sensitive data may be subject to shorter retention periods unless longer retention is mandated by law.

7. Compliance Monitoring
Compliance with this Data Deletion Policy is regularly monitored through audits and reviews. This includes assessments of:

- Policy Adherence: Regular audits to verify that data deletion practices comply with this policy and all applicable laws.

- Effectiveness of Deletion Practices: Evaluation of the methods used for data deletion to ensure they are effective and secure.

8. Training and Awareness
All employees involved in data management are required to undergo training on this Data Deletion Policy. Training focuses on the importance of compliance, understanding retention schedules, and secure deletion practices.

9. Policy Enforcement
Violations of this policy are treated as serious offenses and may result in disciplinary action, including termination, legal action, and compensation for damages. Ensuring compliance with this policy is the responsibility of all employees and contractors of 36N9 Genetics LLC.

10. Updates and Revisions
This policy is reviewed annually or in response to changes in legislation or operational practices. Revisions are made to ensure continued compliance and effective data management.

11. Conclusion
At 36N9 Genetics LLC, the systematic and secure deletion of data is critical to maintaining trust and integrity in our operations. This Data Deletion Policy

ensures that we manage data responsibly, in full compliance with legal obligations, and with respect for the privacy of our clients and employees. By

adhering to this policy, we safeguard our resources and uphold our commitment to data privacy and security.